We're Hiring! Project Coordinator

Written By Nile Johnson
 

ABOUT NILE JOHNSON INTERIOR DESIGN (NJID)

We are a luxury interior design studio in Kennett Square, PA, specializing in residential and commercial spaces. We are currently seeking an Interior Design Projects Coordinator to join our upbeat, down-to-earth team.

YOU

You are an outstanding and polished professional who is gifted at building and maintaining professional relationships. You are highly skilled at coordinating interdependent processes and timing and possess effective vendor coordination and communication skills. You are also tech-savvy, extremely organized, detail-oriented, and have stellar project tracking and coordination skills. Additionally, you don't mind wearing a few different hats, as you are a gifted multi-tasker with an old-school work ethic, who’s a natural when it comes to nurturing client relationships through stand-out service, and you desire a stable, long-term position with our active and growing boutique firm.



THE POSITION

This position is part-time to three-quarters-time, and we'd prefer it if you were local. However, if you are a work from anywhere rock-star in the United States, with a proven track record, who is willing to communicate during key business hours EST, we’d love to hear from you as well.



This position is ideal for someone who Is:

  • A Person of Integrity -- the desire to support your peers and contribute to the culture, standards, and processes that make our firm successful.

  • Detail-oriented -- would rather focus on the details of work than the bigger picture. You have an innate ability to identify potential risks and roadblocks, anticipate needs, and spot new opportunities.

  • Organized/Focused-- you'll need to be you to be detailed, responsible, and ready to help our team succeed.

  • Dependable -- more reliable than spontaneous.

  • People-oriented -- enjoys interacting with people and working on group projects.

  • Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction. A flexible, positive attitude and the ability to process change (positive or negative) calmly and effectively.

  • Self-starter -- willing to take ownership of assigned projects & tasks.

  • Innovative -- prefers working in unconventional ways or on tasks that require creativity.

  • Focused on Client service and results above all else.

DUTIES

In this role, you will be responsible for client on-boarding, managing the business's administrative aspects, and handling all purchasing and installations. The breakdown of your duties is as follows:

Project Coordination

  • Assist in producing client estimates and confirmations

  • Act as a gatekeeper between the Principal Designer and the Client to handle potential issues before they become problems, coming up with creative solutions, and moderating between trades and contractors.

  • Enter all scheduling information in project tracking software

  • Place, process, and manage all vendor orders through to completion.

  • Maintain detailed project binders for all items ordered for each project assigned

  • Heavy vendor and client contact by phone and by e-mail

  • Handle multiple large and small projects simultaneously

  • Weekly status reporting

  • Liaise with clients to advise and inform of project-related scheduling, updates, events, etc.,

  • Liaise with design and Operations Manager as needed

Administrative

  • New Client on-boarding

  • Filing and computer directory systems

  • Manage phone communications

  • Online file organization

  • Office scheduling

  • Office supplies

  • Manage subscriptions and affiliations

  • Assist with facilities

  • Manage scheduling

  • Assist with Marketing and PR, including outreach to prospective contacts

  • General office assist

  • Sample and Design Library Management

Expediting and Installation

  • Manage all purchasing and goods procurement for interior design projects

  • Coordinate all product deliveries

  • Manage product warehousing as needed

  • Coordinate shipping, deliveries, and installations

  • Vendor Payments

  • Liaise with vendors and contractors to ensure they are providing goods and services as needed



Qualified and serious candidates, please send your resume and a short introduction to employment@nilejohnson.com—if you have a blog or your social media accounts tell your story, send those too—along with at least one way you think you can help our company grow.

We thank all applicants for their interest. However, only those candidates selected for interviews will be contacted.

This position is part-time to three-quarters-time hourly with the ability to grow with the position in time. This position begins with a 6-month trial period.



 
Nile Johnson
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